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Zoom Connector

Scalata AI Assistant  ·  Last updated: August 2025  ·  Scalata (an ExR Company)

The Zoom connector lets the Scalata AI assistant work with your Zoom account on your behalf — listing and scheduling meetings, retrieving recordings and transcripts to summarize, and reading or sending Zoom Team Chat messages — all through natural-language chat. This guide explains how to add the connector, how to use it, how your data is handled, and how to remove it.

01Overview

Scalata is a multi-tenant AI assistant. When you connect Zoom, the assistant gains a set of tools it can call, at your request, against the Zoom REST API. All Zoom access happens server-side using OAuth 2.0 with PKCE; the assistant never sees your Zoom password, and no Zoom credentials are ever exposed to your browser.

  • View your Zoom profile (name, email, plan, timezone).
  • List, view, schedule, update, and cancel your meetings.
  • List your cloud recordings and retrieve a meeting's transcript so the assistant can summarize it.
  • List your Zoom Team Chat channels and send Team Chat messages.

02Requirements

  • A Scalata account (sign in at chat.scalata.ai).
  • A Zoom account you are authorized to use.
  • A paid Zoom plan is required for cloud recordings and transcripts; meetings and Team Chat features work on standard accounts subject to your Zoom plan and your organization's app-approval settings.

03Permissions Requested

During connection, Zoom shows you exactly what Scalata is requesting and asks for your consent. Scalata requests only the scopes it needs to provide the features above:

  • View your user profile.
  • View and manage your meetings (list, view, create, update, delete).
  • View your cloud recordings and recording files (including transcripts).
  • View your Team Chat channels.
  • Send Team Chat messages on your behalf.

You may decline at the Zoom consent screen at any time, which stops the connection from being created.

04Adding the App

You add the Zoom connector from inside Scalata:

  • Sign in to the Scalata assistant at chat.scalata.ai.
  • Open Settings → Connectors.
  • Find Zoom in the connector list and click Connect.
  • You are redirected to Zoom to sign in and review the requested permissions.
  • Click Allow to authorize. Zoom returns you to Scalata and the Zoom connector shows as connected.

You can also install the app from the Zoom App Marketplace listing; the Add button there sends you to this same connect flow in Scalata.

05Using the App

Once connected, simply ask the assistant in plain language. For example:

  • “List my upcoming Zoom meetings.”
  • “Schedule a 30-minute Zoom meeting tomorrow at 10am titled ‘Design review’.”
  • “Summarize the transcript of my last recorded Zoom meeting.”
  • “Show my Zoom Team Chat channels.”
  • “Send a message to the #product channel on Zoom.”

You stay in control. Actions that change or send data — creating, updating, or deleting a meeting, or sending a Team Chat message — require your explicit confirmation in the chat before the assistant carries them out. Read-only requests (listing meetings, fetching a transcript to summarize) run directly.

06Data Handling & Privacy

Scalata accesses your Zoom data only to fulfill your requests, and protects it in transit and at rest:

  • All network traffic uses TLS 1.2 or above.
  • Your Zoom OAuth access and refresh tokens are encrypted with AES-256-GCM before storage; the encryption key is held in a dedicated secrets manager, never in source code, and tokens are never logged or returned to your browser.
  • Zoom content the assistant retrieves (meeting details, recording metadata, transcript text) is stored only within your own chat history, scoped to your account, in a database that is encrypted at rest.
  • Your Zoom data is never sold, shared with other customers, or used for advertising.
  • When you disconnect the connector, your stored Zoom OAuth tokens are deleted and access is revoked.

For full details, see the Scalata Privacy Policy.

07Removing the App

You can remove the Zoom connector at any time, either from Scalata or from Zoom.

From Scalata

  • Open Settings → Connectors in the Scalata assistant.
  • Find Zoom and click Disconnect.
  • Scalata deletes your stored Zoom tokens and the connection is removed.

From Zoom

  • Sign in to the Zoom App Marketplace at marketplace.zoom.us.
  • Click Manage → Added Apps (or search for the app).
  • Find Scalata and click Remove.
  • Removing the app revokes Scalata's access and invalidates the stored tokens.

08Support

For help with the Zoom connector or to report an issue, contact support@scalata.ai. We aim to respond within two business days.